Joint declaration for corrections in EPFO

What is an EPFO Joint Declaration?

An EPFO Joint Declaration is an official application used to correct demographic or employment details (Name, DOB, Father’s Name, Date of Joining, Date of Exit) in the EPFO database.

Online vs Physical Joint Declaration Rules (16 January 2025 Circular)

Under EPFO Circular No. WSU/2024/1/SOP_JD/2009 dated 16 January 2025:

• Aadhaar-Validated UANs (Category A - Online): Members whose UAN is already seeded and validated with Aadhaar can submit minor profile corrections directly online under Manage > Modify Basic Details without filing a physical Joint Declaration.
• Physical Joint Declaration (Annexure-I): Mandatory for non-Aadhaar validated accounts, major corrections (DOB difference > 3 years, complete legal name change), closed establishments, or deceased members.

Document Requirements

• Minor Corrections (spelling tweak or DOB difference $\le$ 3 years): 2 self-attested identity documents (or 1 if uploaded via DigiLocker).
• Major Corrections (major name change or DOB difference > 3 years): 3 self-attested identity documents.

Step-by-Step Submission Process

1. Check Validation Status: Log in to the EPFO Member Portal. If UAN is Aadhaar-validated, submit online under Manage > Modify Basic Details.
2. Fill Joint Declaration (Annexure-I) if physical/major: Enter existing (wrong) details vs corrected details.
3. Attach ID Proof: Attach self-attested copies of Aadhaar, PAN, and supporting proof.
4. Employer Attestation: Employer approves via Digital Signature Certificate (DSC) on the Employer Portal, or provides physical seal and signature.
5. EPFO Field Office Approval: The request is approved by the Assistant / Regional Provident Fund Commissioner (APFC/RPFC).

Related Guide

Check our EPF Withdrawal Guide after your Joint Declaration is approved.